Inspect a Document Click the File tab. Click Check for Issues. Select Inspect Document. To use Document Inspector: Click the File tab to go to Backstage view. From the Info pane, click Check for Issues, then select Inspect Document from the drop-down menu. Document Inspector. To find the Document Inspector, click on the File tab, then open the dropdown menu under the Check for Issues in the Prepare for Sharing box. Select the first option: Inspect Document. Check each element of your document you would like inspected, then click Inspect at the bottom of the box. The Document Inspector will run.
Summary: Before distributing Word 2007 documents, inspect them for hidden text.
As mentioned on other sites such as News.Com and the BBC, Microsoft Word documents can contain many kinds of hidden text, such as:
* Document author and company information
* Revision information, including comments meant only for the document authors
* Watermarks
Wineskin for mac big sur. Distributing documents with such information could have embarrassing, if not legal, repercussions. Yours or your company’s privacy may be violated, and in some cases, document revisions have shown contracts destined for one company that were originally written for another organization, possibly a competitor.
Thus, it is highly recommended to always remove hidden text before sending document files to anyone.
Because of this growing concern, Microsoft Word 2007 contains a wizard that can remove most, if not all, hidden text from documents.
1. Save your document first. Otherwise, Word will prompt you to do so.
As noted in this tool, some changes made cannot be undone! You may wish to save a copy of the current document first, meant only for internal use. Just make sure you distribute the copy with the hidden text removed!
2. Click the “Office” button.
3. Choose “Prepare” in the left pane of the menu.
4. In the right pane, select “Inspect Document”.
Activating Word 2007’s document inspector
5. The “Document Inspector” dialog box will appear. Choose what types of items you want inspected (the default is to check for all items):
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* Comments, Revisions, Versions, and Annotations
* Document Properties and Personal Information
* Custom XML Data
* Headers, Footers, and Watermarks
* Hidden Text
6. Click the “Inspect” document to begin the inspection process.
The Document Inspector finding items that may require removal
7. You will be shown whether or not items were found. To remove a particular group of items, click the “Remove All” button next to the group.
8. When done, click “Close” to close the Document Inspector.
Overview
You may not be aware that your Word, Excel, and PowerPoint files often contain hidden or personal information, such as revisions or comments, that others can access. Depending on the nature of the information, this could place you in an embarrassing or compromising position. It could even potentially put the university at legal risk.
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For example, during the discovery phase in a lawsuit, electronic copies of relevant documents could be subpoenaed. Any hidden comments or revisions in these documents could then possibly be used as evidence.
Examples of hidden or personal information that are stored in Office documents include:
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- Tracked changes, comments, annotations, and versions, even if not displayed
- Hidden text or data cells
- Presentation notes
- Previously deleted text
- Name of author and person who last modified the file
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Download software nota penjualan gratis. To protect any sensitive information from accidentally being made public, Information Technology Services recommends that you get into the habit of removing this information before distributing final electronic copies of your documents. There are some simple ways to do this, as described below. Download tradingview on mac.